ApiaryBase for Beekeeping Clubs — Free Until You Grow to 25 Paying Members

The beekeeping club software your treasurer will actually love.

Free until your club has 25 paying members. No board approval process, no purchase order, no credit card to start — just a roster, dues tracking, and free hive software for everyone who joins.

Running a state or county-level organization instead? See ApiaryBase for beekeeping associations.

For the club president

Run meetings without chasing down who paid.

—See member count, dues status, and RSVPs on one dashboard
—Post an event and get a real headcount before the meeting
—Hand off the president role without handing off a password to a spreadsheet
—No board approval process or purchase order needed to start

For the club treasurer

Dues tracking that doesn't live in your head.

—Automated renewal reminders — stop manually emailing forty people
—One view of who's current, who's lapsed, who's exempt
—Import your existing member list from a spreadsheet in minutes
—Free for the whole club until you're past 25 paying members

For the members

Free hive tracking, whether or not you ever open the club roster.

—Unlimited apiaries and colonies, at no cost
—Mobile inspection forms pre-filled from the last visit
—Varroa counts, treatment logs, and queen history in one place
—Contribute anonymized data to BIP and USDA research, opt-in

Most beekeeping clubs never pay us a dollar.

ApiaryBase is free for any club under 25 paying members — not a trial, not a stripped-down version. The full roster, dues tracking, hive records, and events calendar. If your club grows past 25 paying members, it's $25/month flat, still with no per-member fees. Most clubs we've talked to stay under that line for years.

Questions from club organizers

We're a backyard group of 8 people — is this too much for us?

It's free at your size, and you use exactly as much of it as you want. Most small clubs start with just the roster and events calendar and grow into dues tracking and hive records later. Nothing is mandatory.

Do we need board approval or a purchase process to start?

No. Anyone can create an organization and start using ApiaryBase free in a few minutes — there's no procurement step, no contract to sign, no credit card required until you're past 25 paying members.

What if we're actually a county or state association, not a small club?

Same product either way — ApiaryBase scales from 8 members to thousands at the same flat price. See ApiaryBase for beekeeping associations for the board/treasurer-focused version of this page.

Can we import our existing member list?

Yes — drag in a CSV, XLSX, or XLS file and ApiaryBase reconciles duplicates and emails each member a one-click link to claim their profile.

Run meetings without chasing down who paid.

Dues tracking that doesn't live in your head.

Free hive tracking, whether or not you ever open the club roster.

Most beekeeping clubs never pay us a dollar.

Questions from club organizers

Your next meeting could have one tab open, not seven.