For county & state beekeeping associations

The all-in-one beekeeping association management software where the board, the members, and bee research all win.

ApiaryBase gives your board dues tracking and automated renewal reminders, your members free hive management software for every colony they keep, and your association the ability to contribute anonymized, ZIP-level inspection data to BIP, USDA NASS, and university bee-health research — all from one workspace. Free until you have 25 paying members.

$25/mo flat after 25 members No per-seat fees Cancel anytime

Everyone benefits

One system. Three groups served.

Most association tools serve the board. Most hive tools serve the individual keeper. ApiaryBase is the only system designed so the board, the members, and the research community all get something real.

For the board

Run the association without the spreadsheet chaos.

Dues tracking with tiered dues and annual/multi-year memberships
Automated renewal reminders so your secretary stops nagging
Member roster with dues status (current, grace, lapsed, exempt)
Role-based access — treasurer sees finances, inspector sees hives
Events calendar with RSVPs and announcements

For the members

Full hive management software, included at no extra cost.

Apiary and colony registry — unlimited hives and yards
Mobile-first inspection forms pre-filled from the last visit
Varroa counts (alcohol wash, sugar roll, sticky board)
Treatment logs and queen records with breed tracking
Inspection history that outlives board turnover

For bee research

Turn your members' records into the field's evidence base.

Opt-in, anonymized ZIP-level aggregate exports — small groups suppressed automatically
Formatted for BIP Loss & Management Survey schema
Compatible with USDA NASS Honey Bee Colonies reporting
Colony loss rates, varroa pressure, and treatment efficacy data
Member controls their own consent — association never speaks for them

Why associations choose ApiaryBase

Built for the way associations actually run.

Every beekeeping association we've talked to is duct-taping the same five things. ApiaryBase was purpose-built to replace all of them — so your board spends time on beekeeping, not spreadsheet maintenance.

Replaces 5 spreadsheets. Roster, dues ledger, apiary list, inspection record book, and event sign-ups — all in one place your members actually visit.
One-click spreadsheet import. Drag in your existing member list (CSV, XLSX, or XLS). ApiaryBase reconciles duplicates and emails members a one-click claim link.
Free until 25 paying members. A county chapter of 12 beekeepers pays nothing. When you grow past 25 dues-paying members, it's $25/mo flat — no per-seat math.
Works at every scale. Backyard groups (5–50 members), county chapters (50–500), and statewide associations (500–5,000). One plan, no tier upgrades.
US- and Canada-ready. Works for county chapters across all 50 states and every Canadian province and territory. USD billing regardless of location.

Research data feeds real institutions

Bee Informed Partnership

Loss & Management Survey ↗

USDA NASS

Bee & Honey Reports ↗

Penn State Center for Pollinator Research

Extension program ↗

What boards are saying

Customer testimonials go here once early associations have run a full dues cycle on ApiaryBase.

Pricing

One plan. Honest pricing.

Everything ApiaryBase does — for every member of your association. No per-seat fees, no hidden add-ons.

Beekeeping Association plan

Everything, for the whole association.

$25 / month, billed monthly

Free until you have 25 paying members. Cancel anytime.

Unlimited members, hives, and yards
Dues tracking with tiered dues and renewal reminders
Role-based access (admin, officer, member)
Member roster with dues-status dashboard
Inspection records, varroa counts, and treatment logs
Events calendar with RSVPs and announcements
Research data exports (BIP, USDA NASS) — opt-in
Spreadsheet member import (CSV, XLSX, XLS)
Works for US and Canadian associations

Beekeeping Association plan SAVE 8%

Everything, for the whole association.

$275 / year, billed annually

Save 8%. Free until you have 25 paying members. Cancel anytime.

See pricing

Frequently asked

Questions from association boards.

These came directly from secretaries, treasurers, and chapter presidents during our pilot. If yours isn't here, email us — we read every message.

We're a small county chapter — is this overkill?

Not at all. ApiaryBase is free until you have 25 paying members, so a county chapter of 12 or 15 beekeepers pays nothing. You get the full product — dues tracking, hive software, research exports — at no cost until you grow past that threshold.

Do members have to pay anything?

No. The $25/month is paid by the association, not by individual members. Members get free access to the full hive management software — apiaries, colonies, inspections, varroa counts, treatment logs — as part of their association membership.

Will members actually use it, or will it just be a board tool?

Both by design — that's the whole point. Your board manages dues, roster, events, and announcements. Your members claim their hives and record their own inspections. Because the hive software is genuinely useful for individual keepers, members have a reason to log in beyond paying dues.

What about Canadian associations?

Fully supported. ApiaryBase works for county chapters and provincial associations across Canada. Billing is in USD. The data model doesn't assume US geography — province and region fields work the same as state.

How does the research data work? Do you sell it?

Never. Each member opts in individually, and everything that leaves is anonymized sums per ZIP code — the finest detail that exists. Any statistic drawn from fewer than five beekeepers is suppressed automatically, so no individual beekeeper, apiary, or hive is ever identifiable. The research API is restricted to approved partners (BIP, USDA-aligned institutions, universities). You can see every export log, and members can revoke consent at any time.

Your move

Your spreadsheet is costing your board volunteers more than $25/month.

Reach out, migrate in an afternoon, and run your next board meeting with one tab open instead of seven.