For county & state beekeeping associations

The all-in-one beekeeping association management software where the board, the members, and bee research all win.

ApiaryBase gives your board dues tracking and automated renewal reminders, your members free hive management software for every colony they keep, and your association the ability to contribute anonymized, ZIP-level inspection data to BIP, USDA NASS, and university bee-health research — all from one workspace. Free until you have 25 paying members.

Start free — no credit cardSee pricing

$25/mo flat after 25 membersNo per-seat feesCancel anytime

Everyone benefits

One system. Three groups served.

Most association tools serve the board. Most hive tools serve the individual keeper. ApiaryBase is the only system designed so the board, the members, and the research community all get something real.

For the board

Run the association without the spreadsheet chaos.

  • —Dues tracking with tiered dues and annual/multi-year memberships
  • —Automated renewal reminders so your secretary stops nagging
  • —Member roster with dues status (current, grace, lapsed, exempt)
  • —Role-based access — treasurer sees finances, inspector sees hives
  • —Events calendar with RSVPs and announcements
For the members

Full hive management software, included at no extra cost.

  • —Apiary and colony registry — unlimited hives and yards
  • —Mobile-first inspection forms pre-filled from the last visit
  • —Varroa counts (alcohol wash, sugar roll, sticky board)
  • —Treatment logs and queen records with breed tracking
  • —Inspection history that outlives board turnover
For bee research

Turn your members' records into the field's evidence base.

  • —Opt-in, anonymized ZIP-level aggregate exports — small groups suppressed automatically
  • —Formatted for BIP Loss & Management Survey schema
  • —Compatible with USDA NASS Honey Bee Colonies reporting
  • —Colony loss rates, varroa pressure, and treatment efficacy data
  • —Member controls their own consent — association never speaks for them
Why associations choose ApiaryBase

Built for the way associations actually run.

Every beekeeping association we've talked to is duct-taping the same five things. ApiaryBase was purpose-built to replace all of them — so your board spends time on beekeeping, not spreadsheet maintenance.

✓
Replaces 5 spreadsheets. Roster, dues ledger, apiary list, inspection record book, and event sign-ups — all in one place your members actually visit.
✓
One-click spreadsheet import. Drag in your existing member list (CSV, XLSX, or XLS). ApiaryBase reconciles duplicates and emails members a one-click claim link.
✓
Free until 25 paying members. A county chapter of 12 beekeepers pays nothing. When you grow past 25 dues-paying members, it's $25/mo flat — no per-seat math.
✓
Works at every scale. Backyard groups (5–50 members), county chapters (50–500), and statewide associations (500–5,000). One plan, no tier upgrades.
✓
US- and Canada-ready. Works for county chapters across all 50 states and every Canadian province and territory. USD billing regardless of location.
Research data feeds real institutions
Bee Informed Partnership
Loss & Management Survey ↗
USDA NASS
Bee & Honey Reports ↗
Penn State Center for Pollinator Research
Extension program ↗
What boards are saying
Customer testimonials go here once early associations have run a full dues cycle on ApiaryBase.
Pricing

One plan. Honest pricing.

Everything ApiaryBase does — for every member of your association. No per-seat fees, no hidden add-ons.

Beekeeping Association plan
Everything, for the whole association.
$25/ month, billed monthly

Free until you have 25 paying members. Cancel anytime.

  • Unlimited members, hives, and yards
  • Dues tracking with tiered dues and renewal reminders
  • Role-based access (admin, officer, member)
  • Member roster with dues-status dashboard
  • Inspection records, varroa counts, and treatment logs
  • Events calendar with RSVPs and announcements
  • Research data exports (BIP, USDA NASS) — opt-in
  • Spreadsheet member import (CSV, XLSX, XLS)
  • Works for US and Canadian associations
Start free — no credit card →
Frequently asked

Questions from association boards.

These came directly from secretaries, treasurers, and chapter presidents during our pilot. If yours isn't here, email us — we read every message.

Not at all. ApiaryBase is free until you have 25 paying members, so a county chapter of 12 or 15 beekeepers pays nothing. You get the full product — dues tracking, hive software, research exports — at no cost until you grow past that threshold.

Your move

Your spreadsheet is costing your board volunteers more than $25/month.

Start free, migrate in an afternoon, and run your next board meeting with one tab open instead of seven.

Start free — no credit card →See pricing