01 · Members
Member management that respects privacy.
Rosters, renewals, and role-based access so a treasurer sees dues, an inspector sees hives, and members see only themselves.
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For beekeeping associations, beekeepers & researchers
Run your association. Not your spreadsheet.
The operating system for beekeeping associations — member rosters, dues tracking, hive registries, inspections, and education in one calm, modern workspace built for backyard groups, county chapters, and statewide associations.
No credit card to demoBuilt with sideline & commercial keepers
SOC-grade member privacyUSDA & BIP-aligned dataSpreadsheet import in minutesHive records that outlive your board
Six pillars
One workspace,
six jobs done right.
Every association we've talked to is duct-taping the same six things: a member list, a hive registry, inspection records, dues tracking, an event calendar, and a way to share research. ApiaryBase is purpose-built for those six — and nothing else gets in the way.
Anchor feature
The inspection form that earns its keep.
Spreadsheets ask everything every time. ApiaryBase asks what changed. Your hive's last queen status, brood pattern, varroa count, and treatment are pre-filled — so a yard of twelve hives is a five-minute walk, not a Sunday afternoon.
✓
Pre-filled from last visit. Queen seen, brood B+, varroa 1.2/100, Apiguard applied 14 days ago — already there.
✓
Weather auto-captured. NOAA station nearest your yard, written into the record at save.
✓
Photos that stay attached. Frame photos pinned to the colony, searchable by date and condition — not lost in your camera roll.
✓
Works offline. Out at the bee yard with no signal? Record now, sync when you get back to the truck.
Who it's for
From your first five members to your fifth thousand.
ApiaryBase scales from a county group running a single yard to a statewide association coordinating hundreds of beekeepers and dozens of bee schools.
Tier one
Backyard & county groups
The five-to-fifty member group whose secretary is keeping the roster in Google Sheets and the dues in a shoebox.
- —One-click migration from spreadsheets
- —Free until you have 25 paying members
- —A single page your members actually visit
Tier two
Statewide & regional associations
The 200-to-2,000 member organization running bee school cohorts and an annual conference.
- —Role-based access for officers
- —Event RSVPs and announcements
- —Aggregate research exports across chapters
Tier three
Sideline & commercial operations
The keeper running 40, 400, or 4,000 colonies who needs the same records — inspection logs, treatments, and queen tracking across every yard.
- —Multi-yard inspection records
- —Treatment history per colony
- —Aggregate exports for research partners
Research integration
Your association's data, the field's evidence.
Every inspection your members record is, with their consent, contributable to the research that decides what we know about colony loss, varroa pressure, and treatment efficacy. ApiaryBase ships with formats for the institutions that already collect this work.
BIPLoss & Management Survey schemaUSDANASS Honey Bee ColoniesAPHISPest & disease surveillanceEPApesticide incident reportingState apiaristsin 14 states
How it works
Up and running by your next board meeting.
I
Import your roster
Drag in your member spreadsheet, your dues ledger, and your apiary list. ApiaryBase reconciles duplicates and emails members a one-click claim link.
II
Set up your association
Choose dues structure and which research partners you contribute to. Pick a public landing page or stay private — your call.
III
Open the doors
Members log in, claim their hives, and the records start flowing. By inspection season, the spreadsheet is a memory.
We had eight years of inspections in three different spreadsheets, two ledger books, and one shared inbox. ApiaryBase turned all of it into one record per colony — and the day my secretary said she had time to actually run an event instead of a roster, I knew we'd picked the right thing.
Margaret HollowayPresident · Front Range Beekeepers Association, est. 1947
Pricing
One plan. Honest pricing.
Everything ApiaryBase does — for every member of your association. No per-seat fees, no add-ons hidden behind a sales call.
Frequently asked
Answers from the keepers who built it.
Most of these came directly from the secretaries, treasurers, and master beekeepers who piloted ApiaryBase. If yours isn't here, ask us — we read every message.
No. It's free until you cross 25 paying members. A backyard group of eight beekeepers can run their entire season on it without paying anything.